While Apple Mail has covered the basics to be a reliable email app, it lacks many professional features. One of the important features it lacks is “planning”. Considering the importance of this feature, I had been waiting for its inclusion for a long time. And I guess I’m not the only one asking. Luckily, there is a workaround to schedule emails in Apple Mail app on Mac. In this handy guide, I’ll show you how to schedule an email in the Mac Mail app.
Schedule emails in Apple Mail with Automator on macOS
First, let’s learn how this workaround works! Well, first let’s create an Automator app. Then configure it to send the composed email at the specific date and time using the Calendar app.
Yes, it does involve a bit of workaround. However, once you set up the app perfectly, it works reliably. Plus, you can also reuse the Automator app to schedule emails, so you don’t have to start the whole process over again.
Set up email with Automator on macOS
- Start the Automator app on your Mac. (Simply search for Automator in Spotlight search and open it).
2. Now click on New Document and choose Application.
3. Next, make sure the Shares The option is selected in the left sidebar. After that choose To post under the Library option.
4. Then select New email message then drag it to the workflow space. After that, write the message in the New email box. Be sure to enter the recipient’s email address and subject. Then choose an account, if necessary.
Note that you can repeat the same steps to add more posts that you want to schedule for the same time.
5. Select Send outgoing messages in the list, and then drag it to the workflow window below the New Email Message area.
Then click on To file and choose To safeguard. Be sure to name your app appropriately. Then select the favorite destination and click on To safeguard.
Schedule Email with Calendar on macOS
Once you’ve created the app, you can schedule the email using the Calendar app.
- To get started, run the Calendar app on your Mac. Then navigate to the date when you want to send the composed email.
2. After that create an event on this date and choose the preferred time. Depending on your needs, you can also add invitations, notes, URLs, and even attachments.
3. Now click on the weather.
4. Then choose Custom located under Alert scrolling menu.
5. From the drop-down list, select Open To file.
6. Now choose the app you just created. Click on Other then navigate to the location where the file was saved, then select the app.
7. Be sure to select At the time of the event for the time of the alert.
8. Finally, click Ok to finish.
It is more or less that ! The scheduled email will be sent at the stipulated date and time. Note that the app may ask for your confirmation the first time it runs. So, be sure to allow it.
- As mentioned above, you can reuse the app to schedule emails a little faster. To do this, launch Automator -> open the existing document. After that, find the app and click Open. Now make the necessary changes in the New email message box.
- Once the changes are made, click on File and choose the save option. Next, add an event to your calendar.
Best Apple Mail Alternatives for Mac
If you don’t want to go through this rigamarole, you’d better use a third-party email client for Mac, to take control of your emails. If you want a fast and very efficient email client with a number of useful features such as scheduling, batch archiving and pinning, I suggest using Spark Mail (free).
If your needs warrant a feature-rich email client with features like read receipts, send later, etc., you should try Newton Mail ($49.99/year). Just in case you want a simple, reliable and highly productive email client, look no further than Gmail.
If you want to see the features, pros, and cons of the apps mentioned above as well as other top Apple Mail alternatives, click the link to read the article.
Take advantage of the trick to schedule emails in the Apple Mac Mail app
This is how you can schedule an email in the Mail app on macOS. Although the workaround looks a bit tedious, it works as expected. Notably, the process becomes a bit easy once you set it up thanks to the reuse feature.
In case you find the process inconvenient or want to simplify the scheduling process, try the third-party email clients mentioned above as they are fully equipped to let you manage emails with ease. Do you have any comments? Be sure to share it in the comments section below.